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Polco Logo

marketing coordinator


Middleton, WI


25 - 20 USD HOURLY


Madison, WI

Unknown / Non-Applicable

Company - Private

Job Description

Polco is seeking a highly organized and detail-oriented part-time Marketing Assistant to join our Marketing Team!

Job Title: Marketing Assistant
Reports to: Marketing Operations Lead
Location: Middleton, WI or the greater Madison, WI area
Pay: $20.00-25.00/hour
Time Commitment: 20 hours/week

About Polco:

Polco is a public engagement technology startup specializing in civic engagement and community data insight delivery for local governments and other public-sector clients across the United States. We’re dedicated to transforming how local governments, representatives, and community organizations interact with the communities they serve—we’re all about civic engagement and creatively bringing new and innovative technologies to the front lines of public governance. Our team comes from every walk of life and all corners of the country, and we’re all problem solvers at heart.

Position Overview:

The Marketing Assistant will work as a part of the Marketing Team to help drive marketing success through various administrative tasks. The ideal candidate appreciates the utility of a good spreadsheet, is capable of juggling a variety of administrative tasks, and is prepared to work on a team in a fast-paced environment. This position will be highly involved in our conference coordination process and therefore contribute directly to our lead generation strategy. In particular, the Marketing Assistant will help to manage Polco’s merchandise and swag inventory, prepare and mail shipments, and handle invoices. Additionally, this role will support the Marketing Team by managing conference logistics, coordinating tasks through Polco’s project management tool (Asana), assisting with our CRM (Hubspot), participating in campaign planning and execution, and performing other projects as assigned.

This is a part time, hybrid role that will involve working approximately 20 hours per week. Many tasks can be performed remotely, but approximately 4-6 hours per week must occur in person, in our Middleton, Wisconsin office, where our swag inventory and conference materials are located. To perform the in-person responsibilities of this role, candidates must have the ability to lift and small carry parcels, packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.

We are open to hiring either a part time, permanent employee or an intern to perform this role. The Marketing Assistant will gain broad experience within the field of marketing as they will be exposed to the growing government technology (GovTech) industry, a rapidly growing Software-as-a-Service (SaaS) company, and working within a comprehensive marketing strategy.

Skills & Qualifications:

  • Strong computer skills including mastery of Google Workspace
  • Comfortable using Google Sheets or Microsoft Excel
  • Experience with Asana and/or Hubspot would be a bonus!
  • A strong and consistent phone presence
  • Detail-oriented and reliable, with the demonstrated ability to handle a variety of administrative tasks and meet multiple deadlines
  • Excellent oral and written communication abilities
  • A collaborative mindset and interest in working on a team
  • Comfortable contributing ideas and making independent decisions


  • Able to remain in a stationary position and operate a computer for extended periods of time
  • Able to lift and transport boxes that weigh up to 25 lbs across the office and/or to a vehicle
  • Able to procure consistent and reliable transportation
  • Able to drive a motor vehicle short distances around the Madison, WI area
  • Able to operate a multi-line phone system

To Apply:

Apply for this role by submitting a resume, a cover letter, and your personal information to the listing on Polco's careers page. Both a resume and a cover letter are required. Please submit your application materials as PDFs.

This position was first posted on Wednesday, June 14 and will remain open until filled. We look forward to hearing from you!

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