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San Diego Unified School District Logo



San Diego, CA


5040.5 - 4147.833333333333 USD MONTHLY

San Diego Unified School District

San Diego, CA

Cindy Marten

$500 million to $1 billion (USD)

School / School District


Job Description


The San Diego Unified School District, Human Resources Department is seeking an experienced individual to review, update and process all certificated and classified employee personal data and employee job assignment information into the district's database system. The incumbent will also contact employees, supervisors, administrators, site personnel and other district staff to resolve discrepancies and/or clarify information and assist in the training of new personnel.

This is a promotional/open opportunity, which means that current monthly-salaried employees receive precedence over other candidates on the eligible list.

  • For a promotional/open posting, the top ten internal applicants will be provided unless there is an insufficient number and then the list will be supplemented with the top external applicants to make up the ten (Employment Regulations for the Classified Service of the San Diego Unified School District: Article 2, Section 9).
The Human Resources Data Clerk will be paid on the OTBS Salary Schedule. Salary Grade: 32. The OTBS Salary Schedule can be found by clicking here.

Examples of Duties

To view the detailed job description for Human Resources Data Clerk, click here.

Minimum Qualifications

A combination of training, experience, and/or education equivalent to graduation from high school and three years of recent, full-time, paid office-clerical experience including the application of established personnel rules and regulations in a public or large private organization. Experience using a human capital management data system such as PeopleSoft is preferred.

Supplemental Information


To be eligible for consideration, interested candidates must submit the following documents:
  • Online employment application
    • Please complete the online application to include all current and previous work history and education.
    • Substitute Experience:
      • Please note that general or occasional Substitute Experience is not included when determining if a candidate has met the minimum qualifications for the position.
      • Individuals working in related, specific, LONG-TERM substitute assignments of substantial hours per week must specify each separate long-term assignment in their work history in order for this experience to POSSIBLY count towards meeting the minimum qualifications.
      • This information must include an approximate start date, end date (where applicable), specific site, job title, hours per week, and job duties performed for each long-term assignment.
  • Answer all supplemental questions
    • The supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.
  • Attach proof of education
    • Education, training, or certifications will only be considered if acceptable documentation is attached
      • Photocopy of Degree or
      • Photocopy of OFFICIAL transcript
      • Photocopy of Licenses and/or Certifications
    • Foreign Equivalency Certification:
      Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization that is a member of the National Association of Credential Evaluation Services. Listed below are examples of acceptable providers for your reference.
      • Academic and Professional International Evaluations
      • Center for Applied Research, Evaluation and Education
      • International Education Research Foundation
      • World Academic Research Center
  • Additional documents
    • A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application.
    • Additional documents, if any, may/should be attached to the online employment application.
Only those candidates whose application demonstrates a combined education and experience which meets the minimum requirements for this position will be considered qualified and advanced in the examination process.

All positions require qualified candidates to pass the examination process which may include one or more of the following components:
  • An application screening and evaluation based on the candidate's education, work history, and responses to the supplemental questions. Please note that not all qualified applicants will advance to subsequent phases of the examination process.
  • A multiple-choice exam specific to the position.**
  • A performance evaluation (Microsoft Excel).**
  • The multiple-choice exam and performance evaluations will be conducted remotely utilizing an online testing platform. Access to the internet and the use of a camera-ready desktop/laptop with a microphone is required to participate in these processes.

The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the and to your safe senders list.

Non Discrimination Statement

The San Diego Unified School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, immigration status, association with a group with one or more actual or perceived characteristics or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The Title IX Coordinator's contact information is, 619.725.8000 or by mail, 4100 Normal Street, San Diego, CA 92103. The Title II Coordinator's contact information is 619.725.5678 or by mail, 4100 Normal Street Room 3126, San Diego, CA 92103. The 504 Coordinator's contact information is 619.344.6420 or by mail, 5465 El Cajon Blvd. Room B-2, San Diego, CA 92115 It is the policy of San Diego Unified School District to maintain a drug-free workplace. If needed, individuals protected by the Americans with Disabilities Act (ADA) may request accommodation.

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